What's Included in a Concert Tour?

What's Included in a Concert Tour?

Operating tailor-made tours since 1965, we know no two groups are the same, which is exactly why all of our tours are completely tailor-made.

We invest as much time as possible to fully understand your requirements, fine-tune your itinerary and create a tailor-made package that’s perfect for you. Take a look at the standard inclusions and extra services we offer.


Get in Touch With Our Concert Tours Team

What's Included?

As standard, our tailor-made service includes arranging:

  • Transport
  • Accommodation
  • Excursions
  • Performance venues
  • Publicity


Standard Inclusions

Completely Tailor-Made Itinerary

We know that each group’s requirements for a concert tour are different, which is why we’ll help create a tour based on your specific performance, cultural and leisure objectives.

Once you’ve booked your tour, you'll be allocated a dedicated Tour Co-ordinator who will work with you to build your tailor-made itinerary. We’ll organise performance venues in accordance with the size of your group, your repertoire and your overall performance objectives, as well as create and distribute publicity material. We’ll also help you select the activities that best suit the timing and leisure aspirations of your itinerary.

With in-depth knowledge of your chosen destination and often speaking the language, your Tour Co-ordinator will fine-tune every element of the trip in the lead up to your departure. All that’s left for you to do is sit back, rehearse and let us take care of the arrangements!

Whatever your requirements, our team has the knowledge and expertise to guide you in the right direction.

A Wide Choice of Destinations

We offer a host of destinations which have been selected for their suitability for all types of youth and adult ensembles. Travel options, accommodation, venues and leisure excursions have all been selected with this consideration being a priority.

The destinations featured here are just a sample of our favourites. If you have a specific destination in mind, don’t hesitate to contact our team on 01332 347 828 and we’ll do our best to help.

St Peter's Basilica
Performance Venues

Whatever your sound and style, we cater for all types of ensembles and can offer a host of spectacular performance venues.

From prestigious cathedrals to bustling market squares, we will work with you to select the perfect venues for your ensemble.

The Perfect Trip Duration

Depending on your location in the UK, chosen destination, mode of transport and specific touring requirements, we can recommend an appropriate duration for your tour.

Your Preferred Mode of Transport

We’re happy to advise you on the most appropriate and cost-effective mode of transport. For many destinations, we can quote for flights from your preferred airport within the UK or for travel by executive coach, ferry or Eurotunnel. Your Tour Consultant will be able to advise on the most suitable mode of transport for your group.

A Variety of Accommodation Options

Whether you’re looking for a beachfront hotel in the Catalonia region or a youth hostel in the centre of Belgium, we will recommend an accommodation centre to suit your group’s needs and budget.

All of the accommodation centres we offer have been carefully selected for their suitability for youth and adult groups, with many also catering for the needs of travelling ensembles. Many of the hostels and hotels we work with also enjoy a good location in relation to venues, have rooms where groups are able to rehearse and space for instrument storage.

For your peace of mind, all of our accommodation centres have been fully audited to exceed the STF’s standards and adhere to the health and safety standards set by our internal Safety Management System. Take a look at some of our suggested accommodation centres on our destination pages or get in touch for more specific information on what’s available in your chosen destination.

Attracting an Audience

To support your performances, we’ll do everything we can to deliver a good-sized, appreciative audience. We work with tourist boards, venues and online outlets to publicise your concerts on your behalf. We also create and distribute eye-catching publicity material, including leaflets and posters, featuring imagery of your group and the details of your forthcoming concerts.

Press releases will also be issued to local press and we’ll even supply you with extra fliers to distribute on the day of your performance.

Group Travel Insurance

We can provide your group with full travel insurance, which includes cover for all of your musical instruments, via our partner Endsleigh Insurance Services. Learn more about our travel insurance.

Assistance with Administration

We understand that your time is precious, which is why we’ll do all we can to support you in administrating the trip and reduce the amount of work on your part – from creating a launch letter to send out to parents, to providing you with risk assessments.

Speak to our team on 01332 347 828 to find out more.

Party Leader Launch Pack

We're happy to help you launch your tour by providing:

  • Guide to ‘Getting your tour off the ground’
  • Launch letter/email template to send to parents
  • A helpful guide to promoting your trip on social media
  • Poster template to promote the trip
  • PowerPoint template to use at an information evening
  • Guide to ‘Safety and risk management on tour’
  • Top tips for fundraising

A member of the Rayburn Tours team may also be available to attend a parents’ evening or to meet with other key decision makers, should you wish. Find out more about our Party Leader Launch Pack.

What Our Customers Say

Extra Services

Dedicated Tour Manager

We can arrange for a Tour Manager to accompany you on tour. They will help with the practical and logistical arrangements and many will be able to speak the local language. A great option for party leaders who would like to have more time to concentrate on the music! Read more about our Tour Managers.

Wessex Youth Orchestra loading up for their tour to the Rhineland
Transportation of Instruments

As concert tour specialists, we understand the challenges of transporting instruments on tour. We pride ourselves on being able to alleviate any concerns clients may have.

For those who prefer to leave their instruments at home, we can hire the instruments you require so they’re ready and waiting for you.

Travelling by Air

Working closely with airlines, we are able to outline their policies for the transportation of instruments in the very early stages of planning. This means that groups can travel in the knowledge that their much-loved instruments will be carefully transported on both their outbound and inbound journeys.

Travelling by Coach

For groups travelling by coach, instruments can be transported in the luggage store, and for those groups transporting larger or greater numbers of instruments, a trailer can be arranged.

Hoodies and Polo Shirts

Opt for personalised hoodies or polo shirts from just £18.45 per person – a great lasting memento and a simple way to help you spot members of your group on tour. Find out more.