Audit Form Test Name of PropertyAddress Street Address City County / State / Region ZIP / Postal Code AfghanistanAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntarcticaAntigua and BarbudaArgentinaArmeniaArubaAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBoliviaBonaire, Sint Eustatius and SabaBosnia and HerzegovinaBotswanaBouvet IslandBrazilBritish Indian Ocean TerritoryBrunei DarussalamBulgariaBurkina FasoBurundiCambodiaCameroonCanadaCape VerdeCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos IslandsColombiaComorosCongoCongo, Democratic Republic of theCook IslandsCosta RicaCroatiaCubaCuraçaoCyprusCzechiaCôte d'IvoireDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEswatiniEthiopiaFalkland IslandsFaroe IslandsFijiFinlandFranceFrench GuianaFrench PolynesiaFrench Southern TerritoriesGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHeard Island and McDonald IslandsHoly SeeHondurasHong KongHungaryIcelandIndiaIndonesiaIranIraqIrelandIsle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKorea, Democratic People's Republic ofKorea, Republic ofKuwaitKyrgyzstanLao People's Democratic RepublicLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacaoMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMicronesiaMoldovaMonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth MacedoniaNorthern Mariana IslandsNorwayOmanPakistanPalauPalestine, State ofPanamaPapua New GuineaParaguayPeruPhilippinesPitcairnPolandPortugalPuerto RicoQatarRomaniaRussian FederationRwandaRéunionSaint BarthélemySaint Helena, Ascension and Tristan da CunhaSaint Kitts and NevisSaint LuciaSaint MartinSaint Pierre and MiquelonSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint MaartenSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth Georgia and the South Sandwich IslandsSouth SudanSpainSri LankaSudanSurinameSvalbard and Jan MayenSwedenSwitzerlandSyria Arab RepublicTaiwanTajikistanTanzania, the United Republic ofThailandTimor-LesteTogoTokelauTongaTrinidad and TobagoTunisiaTurkmenistanTurks and Caicos IslandsTuvaluTürkiyeUS Minor Outlying IslandsUgandaUkraineUnited Arab EmiratesUnited KingdomUnited StatesUruguayUzbekistanVanuatuVenezuelaViet NamVirgin Islands, BritishVirgin Islands, U.S.Wallis and FutunaWestern SaharaYemenZambiaZimbabweÅland Islands Country PhoneWebsiteName of ContactName of person responsible for H&S if differentName of AuditorSTF Member CompanyDate DD slash MM slash YYYY 1. Certification/Documentation seen?1.1 - Operating Certificate/licenses etc. Yes No N/A Comments 1.1 - Comments1.2 - Fire Certificate, alarm tests & evacuation test records Yes No N/A Comments 1.2 - Comments1.3 - Food hygiene Yes No N/A Comments 1.3 - Comments1.4 - Pest control Yes No N/A Comments 1.4 - Comments1.5 - Public Liability Insurance & value of cover Yes No N/A Comments 1.5 - Comments1.6 - Crisis Management and Business Continuity Plans Yes No N/A Comments 1.6 - Comments1.7 - Infection Surveillance and Prevention Plans Yes No N/A Comments 1.7 - Comments1.8 - Staff training plans and records Yes No N/A Comments 1.8 - Comments2. Fire SafetyBuilding(s) design(s) (if more than 1 building or buildings vary, describe in section 24)2.1 - Is the building:2.1a - Open construction, i.e. all corridors are totally open to outside air? Yes No N/A Comments 2.1a - Comments2.1b - Closed construction, i.e. all or a substantial portion of the corridors are enclosed and not open to outside air? Yes No N/A Comments 2.1b - Comments2.1c - Small Building/Villa? Yes No N/A Comments 2.1c - Comments2.2 - Number of guest bedroomsInclude any comments after number2.3 - Maximum guest capacityInclude any comments after number2.4 - Are there bedrooms and facilities for guests with reduced mobility? Yes No N/A Comments 2.4 - Comments2.5 - Number of floors above ground (including ground floor)?Include any comments after number2.6 - Number of floors below ground?Include any comments after number2.7 - Is the construction inherently low fire risk (i.e., concrete & tile, not timber, not cladding)? Yes No N/A Comments 2.7 - Comments2.8 - Total number of stairways extending from the top floor all the way to the ground floor, that are suitable for use in an emergency?Include any comments after number2.9 - Is there more than one exit from basement levels used by guests? Yes No N/A Comments 2.9 - Comments2.10 - Does the accommodation have sole use of the building? Yes No N/A Comments 2.10 - Comments3. Fire Alarm & Detection System3.1 - Is there an electrical fire alarm system located in all the buildings? Yes No N/A Comments 3.1 - Comments3.1a - If No to 3.1, what alternative system of raising the alarm is provided?Include any comments3.2 - Are alarm call points located to exit points on each floor and at all final exits from the building? Yes No N/A Comments 3.2 - Comments3.3 - Is the fire alarm tested regularly to check that it can be heard from all areas of the building? Yes No N/A Comments 3.3 - Comments3.4 - Are sounders all the same type? Yes No N/A Comments 3.4 - Comments3.5 - Does the Fire Alarm have stand-by power supplies by batteries and a charger? Yes No N/A Comments 3.5 - Comments3.6 - Is the Fire alarm indicator panel located in a suitable position? Yes No N/A Comments 3.6 - Comments3.7 - Is there automatic fire/smoke detection in...3.7a - Corridors? Yes No N/A Comments 3.7a - Comments3.7b - Staircases? Yes No N/A Comments 3.7b - Comments3.7c - Bedrooms? Yes No N/A Comments 3.7c - Comments3.7d - Public Rooms? Yes No N/A Comments 3.7d - Comments3.7e - Risk Rooms? Yes No N/A Comments 3.7e - Comments3.8 - Are all fire/smoke detectors linked to the alarm indicator panel? Yes No N/A Comments 3.8 - Comments3.9 - If answer to 3.8 is No, what alternative is provided?3.7 - Is the alarm:3.10a - Single Stage? Yes No N/A Comments 3.10a - Comments3.10b - Two Stage? Yes No N/A Comments 3.10b - Comments3.10c - Phased? Yes No N/A Comments 3.10c - Comments3.11 - If Two Stage what is the time delay in minutes?Include any comments3.12 - Is the alarm serviced annually? Yes No N/A Comments 3.12 - Comments3.13 - Is the alarm tested regularly? Yes No N/A Comments 3.13 - Comments3.14 - Is the accommodation fitted with sprinklers? Yes No N/A Comments 3.14 - Comments4. Means of Escape4.1 - Are the stairways open or ventilated and free from any risk of smoke logging? Yes No N/A Comments 4.1 - Comments4.2 - Do all stairways discharge directly to open air via a risk-free area at ground level? Yes No N/A Comments 4.2 - Comments4.3 - If No to 4.2, how many discharge via a risk area or a protected route?Include any comments4.4 - Is the number of stairways sufficient? Yes No N/A Comments 4.4 - Comments4.5 - Is the location of the stairways acceptable? Yes No N/A Comments 4.5 - Comments4.6 - Do all stairways have a handrail? Yes No N/A Comments 4.6 - Comments4.7 - Are all corridors longer than 30m subdivided by self-closing smoke stopping doors? Yes No N/A Comments 4.7 - Comments4.8 - Is an alternative means of escape provided from all public rooms where required? Yes No N/A Comments 4.8 - Comments4.9 - Are bedrooms fitted with self-closing fire-resistant doors? Yes No N/A Comments 4.9 - Comments4.10 - Is the main stairway protected by self-closing smoke-stopping doors? Yes No N/A Comments 4.10 - Comments4.11 - Are the emergency stairways protected by self-closing fire doors? Yes No N/A Comments 4.11 - Comments4.12 - Are basement rooms and all other risk rooms separated from stairways by self-closing fire doors? Yes No N/A Comments 4.12 - Comments4.13 - Do all self-closing doors fully close automatically, without gaps? Yes No N/A Comments 4.13 - Comments4.14 - Are fire exits free to open without the use of keys, key boxes and electronic locking devices? Yes No N/A Comments 4.14 - Comments4.15 - Do fire exits open freely and are they unobstructed externally? Yes No N/A Comments 4.15 - Comments4.16 - Are all escape routes kept clear of obstructions? Yes No N/A Comments 4.16 - Comments4.17 - Are all corridor dead ends less than 10m? Yes No N/A Comments 4.17 - Comments4.18 - If no to 4.17 indicate the max length in metres?4.19 - Do all risk rooms appear to be separated from the remainder of the building with suitable fire-resistant materials? Yes No N/A Comments 4.19 - Comments4.20 - Do all atriums have a method to vent smoke from the atrium in the event of fire? Yes No N/A Comments 4.20 - Comments5. Emergency Lighting5.1 - Is emergency lighting provided to all escape routes? Yes No N/A Comments 5.1 - Comments5.2 - Is emergency lighting powered from trickle charged batteries? Yes No N/A Comments 5.2 - Comments5.3 - Has maintenance been carried out in the last 12 months? Yes No N/A Comments 5.3 - Comments5.4 - Does the system appear to be operational? Yes No N/A Comments 5.4 - Comments6. Signs and Notices6.1 - Is the route to all emergency exit stairways clearly signed? Yes No N/A Comments 6.1 - Comments6.2 - Is the route within the emergency exit stairways clearly signed to the final exit door? Yes No N/A Comments 6.2 - Comments6.3 - Are there sufficient directional exit signs throughout escape routes from all areas? Yes No N/A Comments 6.3 - Comments6.4 - Are the final exit doors identified as exits? Yes No N/A Comments 6.4 - Comments6.5 - Are fire safety instructions (with route plans) located on the back of bedroom/apartment doors? Yes No N/A Comments 6.5 - CommentsFire Fighting Equipment7.1 - Are there sufficient fire extinguishers located throughout the building and at intervals of approx.25 m in corridors, at exit points on all levels and within risk rooms? Yes No N/A Comments 7.1 - Comments7.2 - Are fire blankets available in the main kitchen? Yes No N/A Comments 7.2 - Comments7.3 - Has there been a maintenance check in the last 12 months to extinguishers? Yes No N/A Comments 7.3 - Comments8. Fire Prevention8.1 - Are all escape routes free from the storage of combustible materials? Yes No N/A Comments 8.1 - Comments8.2 - Are all storage cupboards locked to prevent unauthorised access? Yes No N/A Comments 8.2 - Comments8.3 - Is the heating system free from unnecessary hazards? Yes No N/A Comments 8.3 - Comments9. Electrical Safety9.1 - Is the electrical system regularly checked by a competent electrical engineer? Yes No N/A Comments 9.1 - Comments9.2 - Does the property appear to be free from defective plugs sockets, loose or exposed wires? Yes No N/A Comments 9.2 - Comments10. Staff Fire Safety Training10.1 - Is there a written fire emergency procedure/plan in operation? Yes No N/A Comments 10.1 - Comments10.2 - Is the fire procedure understood by all staff (including family workers)? Yes No N/A Comments 10.2 - Comments10.3 - Is fire safety training given to all new staff and regularly refreshed for all staff, to ensure continued competence? Yes No N/A Comments 10.3 - Comments10.4 - Is there a designated fire assembly point? Yes No N/A Comments 10.4 - Comments10.5 - Are staff able to provide a fire safety briefing to all school groups? Yes No N/A Comments 10.5 - CommentsGENERAL SAFETY11. Floor Coverings11.1 - Are there any badly fitted carpet, or potential trip hazards? Yes No N/A Comments 11.1 - Comments11.2 - Are corridors and walkways throughout the building always lit? Yes No N/A Comments 11.2 - Comments11.3 - Are warning signs used when floors are slippery (i.e.. caution cleaning in progress)? Yes No N/A Comments 11.3 - Comments12. Glass12.1 - Do all full-length glass panels have anti walk-through stickers at adult and child eye levels (1.5 and 0.8m)? Yes No N/A Comments 12.1 - Comments12.2 - Is glass securely fitted into frames? Yes No N/A Comments 12.2 - Comments12.3 - Is the glass in full-length panels safety glass, strengthened or protected by film? Yes No N/A Comments 12.3 - Comments13. Gas13.1 - How often are gas appliances, including central heating boilers, serviced by a qualified engineer? Yes No N/A Comments 13.1 - Comments13.2 - Are all gas implements (cookers and fires) in accommodation areas capable of being isolated during the occupation of school groups? Yes No N/A Comments 13.2 - Comments13.3 - Are there any instantaneous gas water heaters within the building or within 1.5m of any opening into the building? Yes No N/A Comments 13.3 - Comments13.4 - If the heating is by a gas boiler is the flue outlet more than 1.5m away from any opening into the building? Yes No N/A Comments 13.4 - Comments14. Water / Legionella14.1 - Does the accommodation have a policy for the control and management of Legionella? Yes No N/A Comments 14.1 - Comments15. Lifts15.1 - Do all lifts have internal doors? Yes No N/A Comments 15.1 - Comments15.2 - Do all lifts have stop control and alarms? Yes No N/A Comments 15.2 - Comments15.3 - Are all lifts signed:15.3a - No Smoking? Yes No N/A Comments 15.3a - Comments15.3b - Not to be used in the event of fire? Yes No N/A Comments 15.3b - Comments15.3c - No unaccompanied children? Yes No N/A Comments 15.3c - Comments16. Balconies and Balustrades16.1 - Is the façade of any balcony 1.1m high or greater? Yes No N/A Comments 16.1 - Comments16.2 - Are there any gaps in the façade greater than 100 mm? Yes No N/A Comments 16.2 - Comments16.3 - Is the façade free from any climbing allurement? Yes No N/A Comments 16.3 - Comments17. Bedrooms17.1 - Are bedroom doors lockable from the inside? Yes No N/A Comments 17.1 - Comments17.2 - Is a passkey available to lockable rooms for use in an emergency? Yes No N/A Comments 17.2 - Comments17.3 - Can windows be restricted to a maximum opening of 100 mm/ 4 inches? Yes No N/A Comments 17.3 - Comments17.4 - Can ground floor windows be locked shut whilst allowing ventilation? Yes No N/A Comments 17.4 - Comments18. Bunk Beds / Wall Beds18.1 - Are all bunk beds made of substantial construction? Yes No N/A Comments 18.1 - Comments18.2 - Are any gaps in the sleeping surface between 60 mm and 75 mm (2¼ -3 inches) Yes No N/A Comments 18.2 - Comments18.3 - Is the access gap at the top of the ladder at least 300 mm (12 inches) wide Yes No N/A Comments 18.3 - Comments18.4 - Is the guard rail at least 260 mm (10 inches) above the bed surface? Yes No N/A Comments 18.4 - Comments18.5 - Do all wall beds, pull down beds, fold down beds and any enclosing cabinets appear to be securely fixed to the wall? Yes No N/A Comments 18.5 - Comments18.6 - Do the supporting legs of all wall beds, pull down beds and fold down beds fold down automatically into position? Yes No N/A Comments 18.6 - Comments18.7 - Are clear instruction notices, detailing safe operation, provided for all wall beds, pull down beds and fold down beds? Yes No N/A Comments 18.7 - Comments19. Safeguarding and Security19.1 - What are the arrangements for night-time security? Yes No N/A Comments 19.1 - Comments19.2 - Are all external doors supervised or secure against intruders whilst allowing emergency exit where necessary? Yes No N/A Comments 19.2 - Comments19.3 - Are there any group safety issues in the area immediately outside the accommodation? Yes No N/A Comments 19.3 - Comments19.4 - Will groups be accommodated in rooms that are adjacent or close together? Yes No N/A Comments 19.4 - Comments19.5 - Do all bedrooms/sleeping areas have bath/shower and toilets that are isolated/private for use by the group members only? Yes No N/A Comments 19.5 - Comments19.6 - Will male and female group members each have separate bath/shower and toilets within their bedrooms/sleeping areas? Yes No N/A Comments 19.6 - Comments20. Pool(s)20.1 - Are there any objects/decorative features below the waterline? Yes No N/A Comments 20.1 - Comments20.2 - Are there any raised features, boards or platforms around the pool that could be used for diving? Yes No N/A Comments 20.2 - Comments20.3 - Is the depth of water below the diving board 3.5 meters or more? Yes No N/A Comments 20.3 - Comments20.4 - Is the overall clearance from the diving board distance 9 metres or more? Yes No N/A Comments 20.4 - Comments20.5 - Is the pool surround non-slip? Yes No N/A Comments 20.5 - Comments20.6 - Is the freeboard (distance from the water surface to the top of the pool surround) greater than 300 mm? Yes No N/A Comments 20.6 - Comments20.7 - Are there any sudden changes in depth at 1.4m or less? Yes No N/A Comments 20.7 - Comments20.8 - Are there prominently displayed Pictorial ‘No Diving ‘signs where required? Yes No N/A Comments 20.8 - Comments20.9 - Are there sufficient depth markings displayed around the pool? Yes No N/A Comments 20.9 - Comments20.10 - Are the depth markings at least 10cm² in size? Yes No N/A Comments 20.10 - Comments20.11 - Do the depth markings appear accurate? Yes No N/A Comments 20.11 - Comments20.12 - Is the bottom of the pool clearly visible? Yes No N/A Comments 20.12 - Comments20.13 - Is there a grease line around the water line? Yes No N/A Comments 20.13 - Comments20.14 - Are records of chemical dosing recorded at least twice a day? Yes No N/A Comments 20.14 - Comments20.15 - Are records available to confirm that the pool(s) are regularly cleaned? Yes No N/A Comments 20.15 - Comments20.16 - Are all filter covers in place and secure? Yes No N/A Comments 20.16 - Comments20.17 - Are all steps fixed securely in place? Yes No N/A Comments 20.17 - Comments20.18 - If there are fixed steps is the nosing highlighted? Yes No N/A Comments 20.18 - Comments20.19 - Is the plant room locked when not in use? Yes No N/A Comments 20.19 - Comments20.20 - Is there a multi board with safety information in place? Yes No N/A Comments 20.20 - Comments20.21 - Are buoyancy/rescue aids available around the pool? Yes No N/A Comments 20.21 - Comments20.22 - Is the pool secured or illuminated at night? Yes No N/A Comments 20.22 - Comments20.23 - Is the use of glass drinking vessels prohibited around the pool? Yes No N/A Comments 20.23 - Comments20.24 - Does the pool have a trained dedicated lifeguard on duty when in use? Yes No N/A Comments 20.24 - Comments20.25 - If no lifeguard available, does the pool have a "No Lifeguard on Duty" sign in prominent locations around the pool area[s]? Yes No N/A Comments 20.25 - Comments20.26 - Is first aid equipment available within 5m of the pool area? Yes No N/A Comments 20.26 - Comments20.27 - Is a member of staff trained in first aid, on-duty always in the property? Yes No N/A Comments 20.27 - Comments20.28 - Does the property have any water slides? Yes No N/A Comments 20.28 - Comments20.29 - Do slides/flumes have landing/splash down areas that are segregated from general swimming areas? Yes No N/A Comments 20.29 - Comments21. Food Hygiene21.1 - Does the accommodation operate a documented food safety management system based on the principles of HACCP? Yes No N/A Comments 21.1 - Comments21.2 - Is there an annual inspection by an external food safety authority or organisation? Yes No N/A Comments 21.2 - Comments21.3 - Does the policy appear to be implemented? Yes No N/A Comments 21.3 - Comments21.4 - On delivery, are temperatures of ready to eat foods checked and recorded and date coding checked? Yes No N/A Comments 21.4 - Comments21.5 - Are dry, chilled and frozen goods appropriately stored? Yes No N/A Comments 21.5 - Comments21.6 - Is stock rotation maintained with evidence of checks in place? Yes No N/A Comments 21.6 - Comments21.7 - Is adequate separation achieved during storage between raw and ready to eat foods? Yes No N/A Comments 21.7 - Comments21.8 - Does the outward appearance of food handling areas suggest the daily cleaning regime, with evidence in place of cleaning schedules/records, is adequate? Yes No N/A Comments 21.8 - Comments21.9 - Are temperatures of chilled and frozen stores regularly checked and recorded? Yes No N/A Comments 21.9 - Comments21.10 - Are chilled and frozen storage areas kept in a clean and well-maintained condition? Yes No N/A Comments 21.10 - Comments21.11 - Is the preparation/handling of raw food segregated from preparation/handling of cooked and ready-to-eat food? Yes No N/A Comments 21.11 - Comments21.12 - Are food contact surfaces clean and well maintained? Yes No N/A Comments 21.12 - Comments21.13 - Are temperatures of cooked/reheated foods regularly checked and recorded? Yes No N/A Comments 21.13 - Comments21.14 - Are cooked foods suitably handled and stored post cooking? Yes No N/A Comments 21.14 - Comments21.15 - Are temperatures of hot and cold foods on display regularly checked and recorded? Yes No N/A Comments 21.15 - Comments21.16 - Does the inspection identify that food-handling staff are adequately trained in food safety and that training is put into practice? Yes No N/A Comments 21.16 - Comments21.17 - Are food handlers provided with/seen wearing clean, protective clothing? Yes No N/A Comments 21.17 - Comments21.18 - Are separate hand washing facilities provided and equipped with soap, hand hot water and disposable towels/air dryers? Yes No N/A Comments 21.18 - Comments21.19 - Are cleaning materials, chemicals etc. stored separately from food and properly labelled? Yes No N/A Comments 21.19 - Comments21.20 - Are the premises maintained to be pest free and suitably proofed? Yes No N/A Comments 21.20 - Comments22. Crisis Management, Business Continuity and Illness/Infection Controls22.1 - Is there in place and reviewed at least yearly written procedures for crisis management, safety protocols and business continuity for:22.1a - Illness outbreaks Yes No N/A Comments 22.1a - Comments22.1b - Infection surveillance and prevention Yes No N/A Comments 22.1b - Comments22.1c - Epidemics/pandemics such as COVID-19 Yes No N/A Comments 22.1c - Comments22.1d - Severe weather disruption, loss of power/water incidents Yes No N/A Comments 22.1d - Comments22.1e - Other safety-related incidents Yes No N/A Comments 22.1e - Comments22.2 - Is training provided to accommodation staff in relation to the procedures in 22.1 above? Yes No N/A Comments 22.2 - Comments22.3 - Following the COVID-19 pandemic is the accommodation operating on site any additional specific protocols, recommendations, regulations or other procedures regarding COVID-19 or other illness and infection surveillance and prevention? If yes obtain full details and determine if the protocols are either internally drafted and/or are from the local or national health authority, local or national tourist board or other similar organisation? Yes No N/A Comments 22.3 - Comments23. Driver Accommodation23.1 - Is the driver accommodation suitable?(Drivers should be accommodated where their rest can be assured, see Guidance note in Appendix 6.10 for more information.) Yes No N/A Comments 23.1 - CommentsFor completion by STF member onlyThe audit review and risk outcome record can be completed below as per STF safety management standards, Handbook section 4Risk Assessment Outcome? High Conformity Acceptable Conformity Unacceptable Conformity Tick as appropriateComments / Further Actions / Dates / Initials etc.24. Notes for extra information and recommendationsNote any further information or recommendations below. Indicate also if discussed with a property representative (give their name and title) and their response etc.NotesPlease only click submit if you are completely finished with this form - once submitted you cannot re-open and edit. If you are not finished, please click 'Save & Continue' and either save the link you are given, or enter your email to receive the link for later use.
